Southside Wheely Wheelers Policy and Procedures 2016

Southside Wheely Wheelers Policy Statement.

Southside Wheely Wheelers is a cycling club based in

Kilmallock ,County Limerick, started in 2010, for the

promotion of cycling to both Adult and youth in the local


SWW endeavors to provide an environment of

enjoyment for its members whether beginners or seasoned

cyclists and to give everyone the opportunity to

participate in training with other members, participation

in organised Leisure Tours/Sportives, Adult & Youth

racing competition’s.

SWW cycling club is committed to safeguarding the

well being of its members. Every member of the cycling

club should, at all times, show respect and understanding

for members rights, safety and welfare and conduct

themselves in a way that reflects the principles of the club

and conform with the guidelines contained in Cycling

Ireland Code of Practice including the Code of Practice

and safeguarding procedures for young and Vulnerable


SWW cycling club is committed to provide an

environment that is safe for all its members, whether it is

Leisure, underage or competition and has the welfare of

participants at the forefront.


SWW recognises that it has a duty of care, to protect all

members and safeguard their welfare, irrespective of age,

gender, racial origin, religious belief and sexual identity.

SWW will endeavor to take all practicable steps to protect

its members from discernable forms of abuse, from harm,

discrimination or degrading treatment and shall respect

their rights, wishes and feelings.

Signature of Club Chairman


2016 Southside Wheely Wheelers Committee

 Club Chairman- Pat O’Donnell

 Vice Chairman-Shane O’Brien

 Secretary –Edmund O’Reilly

 Assistant Secretary- Paul Gammell

 Treasurer-Ger Finn

 Assistant Treasurer-Jan Murphy

 PRO- Paul Gammell

 Assistant PRO-Liz Leonard & Gitta Cahill

 Ladies Lead-Lorna Gammell

 Gear Manager Michael Gammell

 Youth Committee-Pat O’Donnell,Paul

Gammell,Liam Hayes, Owen

Tobin,Lorna Gammell & Gitta Cahill


Southside Wheely Wheelers Procedures.

Club Membership:

To participate in any club activities including

training and to be a committee member you

must be a fully paid up member with the club

and also a holder of a current cycling Ireland


Club members who want to participate in

competition must hold a valid competition

license .

When you become a club member of SWW you

have agreed to conform to all that is written in

the club policy statement and procedures.

SWW club committee reserves the right to

remove anyone from the club who has shown

evidence of bringing the club’s reputation into

question or has shown disregard to the club’s

ethics as set out in the SWW policy Statement.


Participating in club events (Incl. Training):

You must be a fully paid up club member and

holder of a valid Cycling Ireland License.

Must wear a cycling Helmet.

Must ensure your bike is in good working

condition and fit for purpose.

You understand and agree that you participate

in club events at your own risk, that you must

rely on your own ability in dealing with hazards

and that you must ride in a manner which is safe

for yourself and all others.

You understand and agree that when riding on a

public highway you obey the rules of the road at

all times including obeying traffic lights,

stopping at junctions & no cycling on footpaths.

You understand and agree that any movements

you make are of your own decision and are safe.


You understand and agree that you risk assess

climate conditions and make appropriate

decision on what you wear and use to make

your journey safe and enjoyable before setting

out on your cycle. This includes taking into

account natural light not being adequate and

that you have appropriate Hi-Visibility clothing

and fit for purpose lighting.

Lighting of bicycles in Ireland

If you wish to use a bicycle on a public road in

Ireland, your bicycle must be fitted with certain

reflectors and lamps to ensure that other road

users will see you. All bicycles used on public

roads are required to comply with the Road

Traffic (Lighting of Vehicles) Regulations 1963 as


All bicycles used on public roads in Ireland must

at all times display a rear reflector. A rear

reflector means a red reflector that can be

plainly seen for a distance of 99 meters (325

feet) to the rear when the headlights of a

vehicle shine directly on it.


During “lighting-up time”, that is, the period

beginning half an hour after sunset and ending

half an hour before sunrise on the following

morning, all cyclists are required to have fitted

(and make use of) the following lighting on their


 One front lamp

 One rear lamp

A front lamp means a lamp that is fitted to a

non-mechanically propelled vehicle showing to

the front a white or yellow light that is visible for

a reasonable distance.

A rear lamp is a lamp that is fitted to the rear of

your bicycle and when it is lit, showing a red

light that is visible for a reasonable distance.

Under SI 487 of 2009, since 14 December 2009 it

is legal to use flashing front and rear lamps.

Lamps do not need to be lit when stopped in

traffic or when a person wheels the bicycle on

foot as near as is possible to the left-hand edge

of the road.


Failure to use proper lighting on a bicycle is an

offence. If you are stopped by a member of the

Gardai, the Garda may take your name and

address, details about your bicycle and the time

and date of the offence. You may be given a

caution or you may be issued with a summons

to appear in court.

Rights to demand name and address of cyclists

Under Section 108 of the Road Traffic Act 1961

as amended, a member of An Garda Síochána

(Irish police force) may demand your name,

address and date of birth if they suspect you

have committed any crime or offence. They may

also demand your name, address and date of

birth if they suspect you have been involved in a

collision or caused injury to property or

someone else. If you fail to give your name,

address or date of birth, or give a false name,

address or date of birth, the Garda may retain

your bicycle until they are satisfied as to your



Members to ensure they have mobile phone

with them in case of emergency for themselves

or others.

You agree that no liability what so ever shall

attach to the club, committee members or

fellow members in respect of injury, loss of

damage suffered by you or by reason of the

activity, however caused.

All Cycling Ireland members have personal

accident and public liability insurance by virtue

of their membership of cycling Ireland. This

insurance will cover you when you are out

training or taking part in approved cycling

Ireland events. All incidents must be reported to

Club Secretary.

Cycling Ireland &/or SWW club membership

does not cover any damage or theft of bicycles.


Participating in events organised outside of SWW club:

All members to conform to all that it is set out in

SWW policy statement, club membership &

Participation in club events along with what is

set out by the organization holding the event.

Club guidelines for organising cycling events:

All organizing and co-ordination of events under

the club name will be under the approval of the

appropriate SWW club committee.

Club committee to ensure that the club has

endeavored in as much as is reasonably

practicable, satisfactory fulfilled all

requirements as set out in Cycling Irelands

“Events Guide” including completing risk


Any cyclist under stress/illness who feels they

cannot continue or has an incident while out in

club run i.e training must be accompanied home

by two club member’s or arrange for a family


member to come and meet/collect that person

or for a more serious incident contact the

Gardai and emergency services.. Both cyclists

must remain with that person until the family

member has come and collected that person. or

Emergency services have arrived.

No youth under the age of 16 to be allowed to

cycle with the adult club unless accompanied by

a parent.

Club guidelines for organising underage cycling

events (Including Training & Youth cycling racing Club) :

Club guidelines for organizing a club event


Any youth without any of the following will not

be allowed to participate:

A)Not a club member

B)Not a Cycling Ireland valid license holder

C)No cycling helmet


D) Bicycle not safe or fit for purpose

E)No consent form signed by the parent.

All coaches and parents to be given a copy of

the cycling Ireland Code of Practice and

safeguarding procedures for youth and

vulnerable Cyclists.

Coaches to conform and implement the “The

coaches code of ethics” as set out in Cycling

Ireland –Foundation Level Coach Manual-page


Youth members to abide all as set out in

previous headings include treating coaches with

respect and follow guidance given by coaches

for their own safety while out cycling.

No club youth event to start unless there is a

minimum of four adults in attendance of which

two off must be Gardai vetted club members.

Only exception is if every youth in attendance

has a parent present or an approved relation

who the parent must notify the club of prior to


the event then one Gardai vetted club member

is sufficient.

 No youth to be accompanied or be in the

presence of one club member or one adult at

any one time.

All youth participating in the SWW youth racing

club must be 10yrs of age or over.

Signed written parental consent must be in

place from a parent along with signed signature

by the parent of having read, understood and

agree with the SWW club policy and procedures.

All youths participating in a competition must be

accompanied by a parent or an approved

relation whom the parent must notify the club

of prior to the event.

Emergency numbers for parents must be

present for all youths in attendance.

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